Job Description:

We are looking for a Business Support Officer to join a small and busy team providing professional administrative support to the officers and Members of the Authority. You will help keep meetings, reception, and day-to-day business running smoothly, and you will cover for the PA to the Chief Executive when needed.

Location: Bovey Tracey, TQ13 9JQ

Hours: Monday to Friday 9 am to 5 pm

Rate: £14.14/h PAYE

Job Type: Temporary, initially until the 31st of March 2027

What you will do

• Prepare agendas and take minutes for the Authority, its committees, working panels, steering groups and other meetings
• Use ICT and office systems to produce, file and share documents electronically
• Upload agendas, reports and minutes for public meetings to the website
• Run reception, welcoming visitors and answering enquiries from the public and staff
• Handle incoming, outgoing and internal mail and deliveries
• Help with hospitality and event organisation
• Maintain and update the corporate contacts database
• Cover for the PA to the Chief Executive: diary and meeting support, travel and accommodation bookings, and secretarial support to the Chief Executive and Leadership Team
• Keep a register of Freedom of Information, Environmental Information Regulations and subject access requests, helping officers respond and monitoring compliance
• Order, distribute and keep stock of staff uniform
• Collect, collate and report performance data for quarterly Leadership Team and Audit & Governance meetings
• Be the admin contact for externally funded projects and programmes, and other key projects
• Work flexibly across other corporate support functions when needed
• Work safely, follow all safety procedures and report incidents promptly

What you need

• Experience working in an office or administrative setting
• Experience preparing agendas and reports, and taking minutes
• Reception experience and/or excellent customer service skills
• Excellent IT skills, with working knowledge of Word, Excel, Outlook, Teams, PowerPoint and Access
• Experience with document management systems, databases, spreadsheets and information management
• Numeracy and literacy to GCSE level (A-C / Level 4 or above)
• An ECDL or CLAIT qualification, or equivalent qualification or experience

If interested apply with your cv or call Rocio (phone number removed)

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