Job Description:

Job Title: Personal Assistant to the CEO
Location: Exeter
Salary: £32,500 FTE
Hours: Monday to Friday, 25 hours per week (5 hours per day)
Contract: Permanent
Key Benefits Include:

• 26 days holiday plus bank holiday
• Pension scheme.
• Health and wellbeing support.
• Employee reward and recognition programmes.
• Free parking.
• Flexible and supportive working environment.
• Learning and development opportunities.
• Potential hybrid working arrangements.
• Additional employee perks and discounts.

About the Role:
An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to support the CEO of a successful and well-established organisation based in Exeter.
This role is ideal for an experienced PA, Executive Assistant or senior administrator who enjoys working at pace, managing multiple priorities and ensuring everything runs smoothly behind the scenes.
You will be responsible for coordinating a busy diary, arranging meetings, preparing documentation, organising travel and acting as a key point of contact for both internal and external stakeholders.
This is a fantastic opportunity to join a professional organisation where your organisational skills, attention to detail and ability to build strong working relationships will make a real impact.
Key Responsibilities:

• Manage and coordinate the CEO's diary, appointments and meetings.
• Organise travel arrangements, accommodation and itineraries.
• Prepare meeting agendas, reports, presentations and supporting documentation.
• Coordinate leadership and governance meetings.
• Attend meetings, take minutes and track actions where required.
• Manage correspondence and administrative tasks efficiently.
• Act as a key point of contact for internal and external stakeholders.
• Maintain confidentiality when handling sensitive business information.
• Support the effective day-to-day running of the executive office.
• Anticipate priorities and proactively provide administrative support.

About You:
Essential

• Previous experience as a Personal Assistant, Executive Assistant or senior administrative support professional.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management skills.
• Professional, proactive and solutions-focused approach.
• Experience handling confidential and sensitive information.
• Strong Microsoft 365 skills, including Outlook, Teams, Word and PowerPoint.
• Ability to work independently and take ownership of workload.

Desirable

• Experience supporting a CEO, Managing Director or Senior Leadership Team.
• Experience coordinating board or senior management meetings.
• Minute-taking experience.
• Experience managing complex diaries and scheduling requirements.
• Exposure to governance or executive administration activities.

Personal Attributes

• Professional, reliable and highly organised.
• Calm and composed under pressure.
• Positive and proactive attitude.
• Strong sense of ownership and accountability.
• Excellent attention to detail.
• Discreet and trustworthy.
• Confident communicating with stakeholders at all levels.
• Adaptable and comfortable managing changing priorities.
• Someone who takes pride in delivering exceptional support.

Working Environment

• Part-time, permanent role.
• Based in Exeter.
• Monday to Friday, 25 hours per week.
• Flexibility around working hours may be considered.
• Hybrid working opportunity available following a successful settling-in period.

Ready to Make an Impact?
If you're an experienced Personal Assistant who enjoys supporting senior leaders, thrives in a fast-paced environment and takes pride in keeping everything organised behind the scenes, we'd love to hear from you.
This is an excellent opportunity to join a successful organisation where you'll play a key role in supporting the CEO and contributing to the smooth running of the business.

How to Apply:
Please apply online or send your CV to (url removed)
To discuss this opportunity prior to application, please call and speak to Georgia on (phone number removed).

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