Job Description:

                                        REMOTE HR CONSULTANT

Infinity Fitness Dawlish is an independent gym in Dawlish, Devon, offering 24/7 gym access, group classes and personal training. Our motto is "All levels, one goal".

We have a number of employee relations cases and data requests that need dedicated, impartial HR support. This role will take ownership of them, see each one through to a fair and compliant outcome, and leave us with clear records and processes.

Key responsibilities

Disciplinaries

• Manage internal disciplinary cases from start to finish, in line with company policy and the Acas Code of Practice
• Carry out fair, impartial investigations, including interviewing staff and witnesses and gathering evidence
• Write clear investigation reports with findings and recommendations
• Prepare invitation letters, arrange hearings and advise or support the hearing manager
• Issue outcome letters and keep accurate case records

Appeals

• Manage disciplinary and grievance appeals, making sure they are heard by someone independent of the original decision
• Review the original process and evidence, and carry out further investigation where needed
• Arrange and minute appeal meetings, and prepare final outcome letters

Subject access requests (SARs)

• Log and respond to subject access requests within the one-month legal deadline under UK GDPR
• Search for, collate and review personal data held across our systems, including email, membership and HR records
• Redact third-party and exempt information, and prepare clear, compliant responses
• Keep a SAR log and flag any data protection risks

General

• Give practical HR advice to directors and managers on the cases above
• Keep all information strictly confidential and securely stored
• Provide a short weekly update on case progress
• Recommend improvements to our disciplinary, appeals and SAR processes, and hand over all records at the end of the contract

Skills and experience

Essential

• Proven experience running disciplinary investigations, hearings and appeals
• Experience handling subject access requests under UK GDPR and the Data Protection Act 2018
• Sound working knowledge of UK employment law and the Acas Code of Practice
• Excellent report writing and note-taking skills
• Able to stay impartial, handle sensitive matters calmly and keep strict confidentiality
• Organised and able to manage several cases at once to tight deadlines

Desirable

• CIPD Level 5 or above (or working towards it)
• Experience in leisure, fitness, hospitality or another small-business setting
• Experience with redaction tools and HR or membership software